Included from Essentiel

Equipment, installations and devices: an inventory that is always up to date

From the forklift to the boiler, from the laptop to the SIM card: every asset has its record, its person responsible and its maintenance.

Reserve my access See pricing

The problem

Without a tool, this is what happens

Who has the second laptop bought in March? The invoice exists, the assignee does not.

The boiler in building B has a maintenance contract, but the date of the next visit is in the mailbox of someone who has left the company.

How many spare fire extinguishers are left in the workshop? The last count dates back to last year.

The solution

What Senzy does

Four modules, one inventory

Equipment (handling, lifting, tools, safety, IT…), technical installations sorted by category, devices (smartphones, tablets, computers, printers) and phone lines: every asset has a record with status, assignment, documents and history.

Stock for interchangeable items

25 hard hats, 40 chargers, 12 spare fire extinguishers: the Stock tab counts quantities per site and per location, without creating a record for every single item.

Maintenance planned and recorded

Interventions carried out or planned, provider, cost, documents: the Maintenance tab of every piece of equipment or installation keeps the record and calculates the next due dates.

One QR code per asset, one public page

Generate a QR code for each piece of equipment, installation or device: the public page opens without logging in, with the fields you choose and, if you wish, the last ten interventions.

Total cost of ownership, contracts included

Purchase price, cumulative maintenance and monthly cost of linked contracts (service, lease, warranty, supply): the record shows what the asset really costs.

Device and phone line linked

A smartphone and its SIM card are linked in one move: the assignee is synced both ways, and the pair counts as a single resource.

Detailed features

Equipment sorted by family then by type, with brand, model and serial number
Installations sorted by category (energy, safety and fire, plumbing and water, structure and building…), with installation and end-of-life dates
Devices: smartphone, tablet, laptop or desktop computer, printer, with IMEI, warranty and ownership type
Phone lines: number, operator, plan, hidden PIN and PUK codes, linked device
Statuses chosen in the record (active, to repair, out of service…) and a main photo per resource
Main and secondary persons responsible, primary and secondary users
Stock inventory: quantities per site and per location, items sorted in the same catalogue
Maintenance: interventions carried out, planned or cancelled, provider, cost, documents
Email alert for an installation’s end of life, 180 days before by default
QR code and public page per asset, configurable fields, regenerable token
Linked contracts by type: service, lease, warranty, supply
Total cost of ownership displayed on the record
Bulk edit (site, location, person responsible, category, status) from the list
Excel or CSV import with template, CSV export, PDF export of the record

First page of the PDF, click to enlarge

The document you send

The equipment record, QR code included

Exported from the forklift’s record: identity, assignment, purchase, contract and maintenance history, with the QR code leading to the public page.

Family, type, brand and serial number
Site, location, primary user and person responsible
Purchase price, monthly cost and lease contract
History of maintenance and inspections, next inspection planned

Document generated on the demo company: names and amounts are fictitious, the layout is the one your recipients receive.

Who sees what

Like every Senzy module, Equipment and installations has its own access rights, set independently of the others: no access, “Self only”, view or modify. Users are unlimited on every plan.

In “Self only” mode, an employee sees the equipment, installations, devices and lines they are responsible for or use, read-only, and can add documents to them.

See the pricing FAQ

Who it’s for

Construction

Machinery, tools and protective equipment, with hard hats and gloves counted in stock per depot.

Building management

Boilers, lifts, fire extinguishers and electrical panels of each building, with their maintenance and their maintenance contract.

Service SMEs

A team’s IT estate and smartphones: who has what, under which warranty, with which line.

Frequently asked questions

What is the difference between a piece of equipment and a stock item?

A piece of equipment has an individual record (serial number, person responsible, maintenance). A stock item counts interchangeable units, per site and per location, without a record per unit. Both count as one resource in your plan.

Does the QR code’s public page show who uses the device?

No. The fields displayed are configurable, and the assigned employee never appears on a device’s public page.

What happens when a printed QR code is lost or compromised?

The Regenerate button creates a new token: the old QR code, even if already printed, no longer works.

Can I import my existing inventory?

Yes, by Excel or CSV import, with a template listing the recognised columns. For a piece of equipment, only the name and the family are required on import.