Included from Maîtrise

Training management: catalogue, sessions, requests

From an employee’s request to the skill acquired: the full cycle of a training course, linked to qualifications.

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The problem

Without a tool, this is what happens

A training request made verbally in a meeting, forgotten until the qualification expires.

The session took place, but who attended, and who passed? The certificates will arrive by post one day.

The catalogue of courses and training providers lives in the browser bookmarks of the person who looks after HR.

The solution

What Senzy does

Requests that follow a workflow

Any employee submits a request; the direct manager, a designated approver or an authorised user approves or rejects it with a visible reason. An approved request moves to “to schedule”.

Internal or external sessions

Schedule a session, on one or several dates, with its attendees, its provider and its cost. Choosing a course from the catalogue pre-fills everything, and everything stays editable.

Closure that creates the skills

Closing a session opens the attendees × skills matrix: each ticked box creates an acquisition dated on the day of the session, with its expiry calculated.

A catalogue and providers

Template courses with duration, cost, tags and skills conferred; training providers created on the fly from a session.

Linked to qualifications

From a non-compliance warning or a profile gap, a training request is created to fill the gap, and closing the session completes it automatically.

Reminders and feedback

Upcoming session, session to close, approved request to schedule: emails to the right people. Training feedback, with your own questions, can be switched on if you wish.

Detailed features

Training requests: submitted, approved, scheduled, rejected, with the rejection reason visible to the requester
Request for several employees at once by a manager or an authorised user
Designated approvers, otherwise the requester’s direct manager
Internal or external sessions, on one or several dates, with attendees, provider, cost and currency
Session statuses: to schedule, scheduled, to close, completed, cancelled
Closure via the attendees × skills matrix, attendee marked as failed if no skill is ticked
Skills acquired dated on the day of the session, expiry calculated from the skill’s validity
Catalogue of template courses: duration in hours or days, cost, up to three tags, skills conferred
Shared provider reference data, created on the fly
Managers: sessions and requests of their direct reports, “My team” filter
Optional training feedback: overall rating, comment, up to three custom questions
Notifications: upcoming session, session to close (weekly reminder), feedback, approved request to schedule
Training report in the Reports module

First page of the PDF, click to enlarge

The document you send

The session record, attendees included

Exported from the session: course, provider, format, venue, date, cost and the list of attendees with their attendance, to file in the training folder.

Course, provider, format and venue
Session date and cost
Attendees and attendance
Session status, scheduled or completed

Document generated on the demo company: names and amounts are fictitious, the layout is the one your recipients receive.

Who sees what

Like every Senzy module, Training management has its own access rights, set independently of the others: no access, “Self only”, view or modify. Users are unlimited on every plan.

Without rights on the module, an employee sees the sessions they attend and their own requests; a manager also sees those of their direct reports.

See the pricing FAQ

Who it’s for

Construction

VCA and forklift licence refreshers scheduled in waves, with skills renewed automatically at closure.

Home care services

Mandatory staff training, requested by the teams and tracked by the coordinators.

Multi-site SMEs

A shared catalogue, sessions per site, and management seeing everything at a glance.

Frequently asked questions

What is the difference with the Qualifications and skills module?

Qualifications (who holds what, until when) are included in every plan. Training management adds the organisation: requests, sessions, catalogue, providers. It starts with the Maîtrise plan.

Who approves a training request?

A user with the Modify right, otherwise the approvers designated in the settings, otherwise the requester’s direct manager. A rejection requires a reason, visible to the requester.